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Site Management — 5 modules
The core tools for running a site day-to-day — from the daily diary to delivery logs and environmental records.
Site Diary
Log each day's progress in under two minutes, with photos, voice notes that auto-transcribe, weather pulled automatically from your device location, and a record of who was on site. It solves the problem of diaries being written from memory days later, or not written at all — everything is captured in the moment, geo-tagged and timestamped, so it holds up if a dispute ever comes up.
Task & Snag List
Create tasks and snags, assign them to a team member, worker, or subcontractor, and track them through to a photo-verified close-out. It replaces the scattered messages and verbal "can you sort that" requests snags usually live in, so nothing falls through the cracks and there's a clear record of who fixed what and when.
Materials Delivery Log
Record every delivery with supplier, quantity, time, and a photo of the delivery note or docket. It solves the "did that delivery actually turn up" argument with suppliers — every delivery is searchable later, with photo evidence to back it up.
Environmental Log
Keep noise, dust, vibration, water management, and waste transfer records in one place, building the audit trail environmental compliance requires. It replaces a folder of paper forms and spreadsheets that are easy to lose, with a record that's always there when a regulator or client asks for it.
Notice Board
Post site-wide announcements that push straight to everyone's phone, with read receipts showing who's actually seen each one. It solves the problem of important notices getting missed because they were pinned to a cabin wall nobody walked past.
Safety & Compliance — 7 modules
Everything needed to meet CDM and HSE requirements — from near miss logging to permits to work — with a full digital audit trail on every record.
Safety Reports & Near Miss Log
Log incidents, near misses, and unsafe observations with severity tracking and assigned corrective actions, then export an HSE-ready PDF report. It turns "I'll mention it at the next meeting" into a record logged the moment it happens, with a clear owner and deadline for fixing it.
Risk Assessment Builder
Build risk assessments from a preloaded UK construction hazard library, get digital sign-off from every worker, and manage review dates and re-issues. It replaces RAs that get written once, printed, and never updated — sign-offs are timestamped and distribution lists make sure the right people see the latest version.
COSHH Register
Log every hazardous substance on site, attach safety data sheets, and record worker exposure and required PPE. It solves the problem of COSHH paperwork being scattered across different formats and hard to produce quickly when an inspector asks for it.
Permit to Work
Issue and countersign permits for hot works, working at height, confined space, and electrical isolation, with automatic expiry alerts. It replaces the paper permit book that's easy to lose or forget to renew, with a digital trail showing exactly who authorised what and when.
Toolbox Talks & Site Briefings
Run toolbox talks from templates, capture a digital signature and feedback from every attendee, and track follow-up actions to completion. It solves the "we definitely did that talk" problem after an incident — there's a signed, dated record for every single session.
Fire Roll Call
Take an instant headcount during a fire drill or real emergency, marking each person confirmed, missing, or unaccounted for, fully offline. It replaces a clipboard and a shouted headcount with something that works with no signal and leaves a timestamped record for RIDDOR or post-incident review.
PPE Manager
Track PPE issued to each worker with expiry dates, monitor stock by location, and get alerted before you run out. It solves the problem of turning up to a job to find the right PPE isn't in stock, or workers wearing kit that's already expired.
Workforce — 10 modules
From automatic GPS sign-in to payroll and CIS — complete visibility of who is on site, what they're qualified to do, and how long they've worked.
Site Register
Workers sign in and out automatically by GPS the moment they arrive, with manual sign-in as a fallback, gated on valid qualifications, completed induction, and RAMS sign-off. It replaces the paper sign-in sheet nobody fills in properly, and stops unqualified or uninducted workers getting onto a live site.
Worker Qualifications
Store CSCS cards, first aid, IPAF, PASMA and other certifications as photos, with manager verification and automatic expiry alerts. It solves the problem of finding out a card's expired only after a worker's already turned up on site — alerts go out to the worker and their manager in good time.
Skills Matrix
See every worker's qualifications and trades laid out in a single visual grid, filterable by skill or certification. It solves the "do we actually have someone qualified for this" question instantly, instead of phoning round to check.
Subcontractor Register
Track each subcontractor's insurance certificates, liability limits, and RAMS approval status, linked to the sites they're working on. It replaces a folder of paper certificates that go out of date unnoticed — you get an alert before a subcontractor's insurance lapses, not after.
Timesheets
Workers log their hours from the app on site, managers approve with comments, and overtime is calculated automatically. It replaces the weekly scramble to chase paper timesheets and re-key hours into a spreadsheet before payroll runs.
Worker Induction
Deliver site-specific induction content with a pass/fail quiz, tracking version, pass rate, and expiry per worker. It solves the problem of inductions being a box-ticking exercise — completion feeds straight into the Site Register's induction gate, so it's actually enforced.
Lone Worker Safety
Run a session timer with scheduled check-ins, a one-tap SOS alert, and automatic escalation if a check-in is missed. It solves a genuine safety gap for anyone working alone — if something goes wrong and they can't check in, the right people get alerted automatically.
Leave Management
Workers request leave from the app and managers approve it in one tap, with a calendar view of who's off, per site or firm-wide. It replaces leave requests scattered across texts and verbal asks, so nobody's surprised by who's missing on a given day.
Payroll & CIS Tax
Calculate CIS deductions automatically on subcontractor pay, handling verified, gross, and unmatched rates, and export ready for your accountant or bureau. It removes the manual CIS rate lookups and calculation errors that are easy to make doing this by hand every pay run.
BBS Safety Cards
Log behavioural safety observations — both positive and negative — by trade, with trend reporting over time. It turns gut-feel about "where the risk really is" into data you can use to target the next toolbox talk at the actual problem.
Plant & Equipment — 2 modules
Keep plant inspections and vehicle checks digital, current, and auditable — with automatic reminders before anything goes out of date.
Equipment & Plant Register
Log every asset with required operator competency, inspection history, service certificates, and automatic alerts before the next inspection is due. It stops equipment being used by someone who isn't certified for it, and stops inspections quietly lapsing because nobody was tracking the date.
Vehicle Pre-use Checks
Run a digital daily inspection checklist per vehicle, with required photo evidence of any defects and automatic manager notification on a failed check. It replaces the paper check sheet that gets signed without actually being read, with a record that proves the check happened and flags problems immediately.
Cost Management — 5 modules
Real-time visibility into budget, spend, and valuation — the financial control enterprise tools charge thousands for, built into the same app your site managers already use.
Cost Analytics Dashboard
See live budget versus actual spend by site or firm-wide, broken down by cost category, with the ability to drill down to a single line item. It solves the problem of overspend only being visible weeks later at month-end — you can spot it building up in real time and act before it's a crisis.
Cost Value Reconciliation (CVR)
Reconcile cost against value earned period by period, track projected final cost against budget, and flag margin erosion by work package. It gives site and commercial teams the visibility a quantity surveyor would otherwise build by hand in a spreadsheet, without the manual rebuild every month.
Applications for Payment
Build, submit, and track interim payment applications, linked to valuations and certified sums, with full submission history. It replaces email threads and disconnected documents for tracking what's been applied for, certified, and paid — everything's in one place with a clear audit trail.
Budget & Purchase Orders
Set budgets by cost code, raise and approve purchase orders from site, and capture direct costs against budget lines as they happen. It stops spend being discovered after the fact — POs are approved against a live budget, not rubber-stamped after the money's already gone.
Xero Accounting Sync
Sync costs and invoices two-way with Xero once per firm, with every site syncing automatically from then on. It removes the double entry between what's recorded on site and what the office has to re-key into the accounting system.
Documents & Integrations — 7 modules
Drawing control, formal project communications, contractor onboarding, and the connectors that tie SiteHub into the rest of your tech stack.
Document Library & Drawing Control
Store drawings, specs, and site documents centrally, with side-by-side revision comparison and full version history. It solves the classic "is this the latest drawing" problem on site — superseded versions are clearly marked, so nobody's working from an out-of-date set by accident.
RFIs & Submittals
Raise RFIs and route them to the right respondent, run submittals through a multi-step approval workflow, and log meeting minutes and transmittals alongside. It replaces email chains for formal project communication with something tracked, dated, and easy to find again months later.
Contractor Gateway
Give subcontractors a self-service portal to complete pre-arrival induction, upload RAMS and insurance, and track their own outstanding items. It moves onboarding paperwork off the site manager's plate — admins get a single view of who's still missing what, before anyone turns up on site.
Distribution Lists
Build reusable recipient lists across your team, workers, and subcontractors, and attach them to RFIs, toolbox talks, RAMS, or submittals. It solves the "did everyone who needed to see this actually see it" question — every record shows exactly who it went to.
Webhooks & Zapier Integration
Connect site events — new safety reports, worker sign-ins, permit approvals, snag status changes — straight into Zapier or any tool that accepts a webhook. It lets you wire SiteHub into whatever else your business already runs on, without needing a developer to build a custom integration.
Audit Log
Keep a full, searchable history of who changed what and when, across every module in the app. It means nothing is ever silently edited or deleted — useful for disputes, inspections, or just figuring out what happened on a record after the fact.
Site Search & Weekly Reports
Search across diary entries, photos, and records firm-wide, and auto-generate a weekly client report in one tap. It removes the Friday-afternoon job of manually pulling together what happened that week into something presentable to send a client.